Requirements for Schengen visa

Each applicant must submit the following documents:
1. Completed “Application for Schengen Visa”
This form can be completed and printed o nline. However, the signature of the applicant on the form must be produced in front of the visa officer. The Consulate General of the Czech Republic in New York will only file the application with forms from the website of the Ministry of Foreign Affairs. Other forms will not be accepted.
2. Passport or official travel document:
The applicant must present a legetimate travel document satisfying the subsequent criteria: 1. its validity must extend a minimum of three months after the intended date of departure from the territory, 2. it must contain a minimum two blank pages, 3. it must have been issued within the previous 10 years.
3. Documents proving the legal status in US– original Alien Registration Card (Green Card), a Green card Stamp in your passport, an Advance Parole, or valid US resident visa. E.g. type A, E, F plus I-20 form endorsed by competent authority, G, H, I, J plus J1 documents, L, O, R. A valid US Visa must be provided along with a valid I-94 departure record. Students should also submit the original validated I-20, DS-2019 or IAP-66 forms. The US residence permit or visa must be valid a minimum 3 months beyond the intended departure from the Schengen member state territory.
4. One recent passport photograph of applicant’s entire face, which shows a transparent and exact likeness of the applicant (without sunglasses or head covering, unless it is on account of religious or medical reasons). The photo must be taken against a clear, light background with a good contrast in color or black and white. It must be of clear and good quality and printed on regular photographic paper. Photos that do not comply with these standards will not be accepted! Children travelling with their parents on their parent´s passport do need their own visa with a photo (free of charge under 6 years of age). However, applicants must also submit one recent passport size photograph for every child travelling with them. Please confirm that you simply have enough pages to affix the visas for you and your child(ren).
5. Proof of travel arrangements:
Flight (roundtrip)/travel reservations or other proof of intended transport and full confirmed itinerary in the name of the applicant (if several Schengen States will be visited OR if the trip covers several Schengen States and non-Schengen countries) + proof that you simply can proceed to the next country after you have visited the Schengen countries, i.e. confirmed itinerary / airline reservation or airline ticket and required visa.
6. Proof of accommodation – Evidence of hotel bookings or travel plans
Evidence of hotel bookings or travel plan for the entire Schengen area: – Individuals: confirmed hotel reservations, stating name, address and phone number of the hotel, including confirmation number. – Groups: the certificate of the travel agency mentioning same information as for individuals, or other proof of accommodation (e.g. rental agreement).
7. Proof of sufficient means of subsistence for the intended journey
– Bank account statement(s) during the last three months (Bank statements must show the name and address of owner(s). Electronic printouts are accepted.); proof of normal income e.g. pay slips of the last three months;
– OR if self-employed (tax return from previous fiscal year or proof of previous economic activity and of an income during previous fiscal year);
– OR if retired (e.g. copy of pension certificate or a letter of previous employer or a pension check stub or confirmation from the responsible authority about the amount of pension);
– In case of business, if applicable, letter stating that all expenses are fully covered by. (e.g. a written proof that the inviting employer/company pays the expenses or alternative the sending employer/company pays for all expenses)
– In case of students/researchers, if applicable, letter stating that all expenses are fully covered by.
– If the applicant is minor and travels without parents or with one parent: officially recognized statement from both parents (this condition shall not apply if there is only a single parent or he/she holds the parental authority alone), or legal guardian authorizing the child to travel and covering the costs with evidence on the existence of the financial coverage.
8. Letter of continued employment including income statement.
If you are self-employed, a business license and tax return forms are required.
9. Proof establishing the purpose of your trip:
1. tourism (confirmed hotel reservation, invitation letter with verified signature, itinerary etc.)
2. medical treatment (health/medical facility confirmation etc.)
3. business trip (business relations confirmation, invitation/application for participation in consultations, supporting letter from the hosting company)
4. seminar/conference (invitation/ticket for congress, expo, conference, seminar etc.)
5. culture/sport (confirmation about cultural/sport activities in the Czech Republic etc.)
6. study (acceptance letter from the school, registration letter etc.)
7. scientific research (hosting agreement with a research institution etc.)
8. employment (work permit issued by the Employment Office or employment contract, if the type of work is exempt from the work permit in accordance with Act. No. 435/2004 Coll. on employment)
9. official invitation (formal invitation authorized by the Alien Police)
– the formal invitation replaces some required supporting documents as financial funds and proof of accommodation
– the invitation form is submitted in its original by the visa applicant
10. Travel health insurance covering medical expenses while travelling that meets the following criteria:

1. It is valid throughout the Czech Republic/Schengen territory.
2. It is valid during the entire period that you will be in the Czech Republic/Schengen territory.
3. The coverage is at least € 30,000 (US $45,000).
4. The coverage includes evacuation, repatriation for medical reasons, urgent medical care and/or emergency treatment in a hospital.
5. Please be aware that we require your insurance to have NO DEDUCTIBLE

11. The visa fee – cash or money order payable to the Consulate General of the Czech Republic in New York are accepted only.
Personal or business checks and credit cards are NOT accepted. Visa fees vary depending upon the exchange rate between the Czech and US currency.
Visa fees are non-refundable.
12. The applicant must collect the passport or the travel document and other documents to be returned, if any, in person. However, exceptions could also be allowed for and the applicant may authorize a third party to collect the travel document.
If you would like to send the passport back after the visa process you have to enclose a prepaid self-addressed US Postal Service Express Mail envelope (for a price of regular express postage stamp – not purchased in a postal stamp machine. NO FEDEX, NO UPS envelopes are accepted. For the future tracking, we suggest to make a written record of the registration number for your record.
The Consulate does not accept any responsibility for lost or damaged documentation!
Please note: The Consular Department has full authority to evaluate and request more documents than those submitted by the applicant.
The applicant is hereby informed that submitting the aforementioned documents does not guarantee automatic issuance of the visa.

Please note:
The Consular Department has full authority to evaluate and request more documents than those submitted by the applicant. The applicant is hereby informed that submitting the aforementioned documents does not guarantee automatic issuance of the visa.
According to the Visa Code, Article 24, a uniform visa allows the holder to travel in the entire territory of the Schengen area. With a Schengen visa, a visitor may stay up to a maximum of 90 days in the Schengen area within 6 months period. If the visitor used up all the 90 days, he/she has to leave the Schengen area and may only reenter after 3 months of being abroad.
The period of authorized stay should correspond to the intended purpose of stay or transit, while respecting the general rules in relation to the length of stay. Previous stays within the territory of a Member State on the basis of a national long-stay visa or a residence permit have no influence on the stays allowed by a uniform visa or a visa with limited territorial validity.

As from 15 May 2014, all Schengen States´ consulates in the USA use the Visa
Information System (VIS). The VIS is a central database for the exchange of data on short-stay (up to three months) visas between Schengen States. The main purpose of the VIS is to facilitate visa application procedures and checks at external border as well as to enhance security.
The VIS contains all the Schengen visa applications submitted by applicants over the period of last five years including the decisions taken by any Schengen State´s consulate.
For the purpose of the VIS, applicants are required to provide their biometric data – fingerprints- while applying for a Schengen visa. Biometric data, along with the data provided in the Schengen visa application form, will be recorded in the VIS central database.
Therefore, all Schengen visa applicants will have to appear in person at the Embassy or Consulate General when submitting the application, in order to provide their fingerprints. For subsequent applications within 5 years the fingerprints can be copied from the previous application file in the VIS.
Exemptions from the fingerprinting requirement are provided for: – children under the age of twelve, – persons for whom the collection of fingerprints is physically impossible, – heads of State, members of the national Governments, sovereigns, members of a royal family (under specific conditions).